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WEDDING INFORMATION AND REGULATIONS 2008
FIRST BAPTIST CHURCH
WAYNESVILLE, NORTH CAROLINA
CEREMONY:
A church wedding is an act of Christian worship. For this reason, all facets of the ceremony, including music, must be appropriate for Christian worship. The entire ceremony must reflect the best tradition of the Christian faith, and the theology and values of the First Baptist Church of Waynesville.
1. We assume that the request to use church facilities reflects a desire for a Christian ceremony. Everything done in the wedding must be appropriate for Christian worship.
2. Use of a minister other than a member of our church staff must receive the approval of our Senior Pastor. Any couple wishing to be married in our facility must receive premarital counseling before the wedding ceremony. Use of a counselor other than a staff member of Waynesville First Baptist Church must be approved by the Senior Pastor of our church.
3. If a minister of this church is not going to perform the wedding ceremony, the pastor or an associate pastor must approve the ceremony and the music at least six weeks prior to the wedding date. If the couple plans to use non-traditional vows, they must submit a complete script to our church’s pastor at least one (1) month before the wedding.
4. Both members and non-members of our church must use one of our wedding coordinators. Members or non-members may use their own wedding coordinators in addition to our church’s coordinator. The church office will assign one of our coordinators to the wedding party, and that coordinator will meet with them, guide them through our scheduling process, and collect all fees. The coordinator will assist with details pertinent to planning a ceremony reflective of our wedding policy, and provide the wedding party with proper representation during the planning and execution of the wedding. The role of our wedding coordinator is not to be that of a bridal consultant. Instead, our coordinator is to be a liaison and representative of the church. The coordinator’s responsibilities end when the bride leaves the sanctuary/chapel for the reception.
MUSIC:
1. Organist/Pianist/Instrumentalist: We expect the wedding party to offer our church organist/pianist the opportunity to play for all weddings where music is desired; however, a guest organist/pianist may be used with the approval of our music minister. This approval must be obtained at least one (1) month before the wedding. Our church organist/pianist will be available for consultation concerning the choice of music and the use of the instruments.
2. Music for Christian marriages: As noted above, all music used in the wedding must be appropriate for a Christian worship service. If the wedding is to be performed by a minister of our church, the minister must approve the music six weeks before the wedding. If the wedding is to be performed by a minister who is not from our church, our music minister must approve the music six weeks before the wedding.
3. Vocal or Instrumental Music: Music or vocal selections that are clearly secular in their celebration of love may be sung at a reception.
RESERVATION OF FACILITIES:
1. The bride or groom, or either of their families, is responsible for reserving our facilities by contacting the church secretary. The church secretary will arrange for one of our wedding coordinators to meet with those seeking the wedding and guide them in filling out our Wedding Information and Reservation Form. REQUIRED FEES FOR FACILITIES MUST BE SUBMITTED WITH THE WEDDING RESERVATION FORM before wedding date can be approved. Reservations must be made and facilities use fees must be paid at least three (3) months in advance. ALL OTHER FEES RELATED TO THE WEDDING MUST BE PAID AT LEAST ONE WEEK BEORE THE WEDDING DATE.
2. Only one (1) wedding will be scheduled in a two-day sequence.
3. The first scheduled usage will have precedence. Prior scheduling of the Sanctuary, Chapel, Family Life Center, or Fellowship Hall will not be changed for a wedding.
4. Special arrangements must be made for a wedding on a Sunday.
5. Non-member weddings may not be scheduled more than three months in advance.
FEE SCHEDULE:
A. FACILITIES (NON-MEMBERS)
1. Sanctuary............................................................$450.00
2. Chapel.................................................................$300.00 (125 persons maximum)
3. Family Life Center..............................................$250.00
4. Fellowship Hall...................................................$150.00
(50 persons maximum)
5. Ministry Activity Center………………………$250.00
(125 persons maximum)
Fees must be paid when the Wedding Information and Reservation Form is submitted.
There is no facilities charge for our church members or their children.
B. MINISTER
Pastor or minister honorarium is a private matter between the marriage party and pastor or minister.
C. MUSIC
It is the responsibility of the bride or groom, or either of their families, to make financial arrangements with all musicians; the minimum fees for church staff musicians are
1.. Organist/Primary Keyboard Instrumentalist
Wedding Only...........................................................$150.00
Wedding and Rehearsal.............................................$200.00
2. Soloist
Wedding Only......................................................... $100.00
Wedding and Rehearsal............................................$150.00
3. Pianist/Accompanist
Wedding Only..........................................................$100.00
Wedding and Rehearsal............................................$150.00
D. COORDINATOR (minimum)......................................................$150.00
E. CUSTODIAN (Required of ALL Wedding parties)
The custodian will determine the fee for his/her services to be provided. The minimum fees for custodial service for the use of the facilities are:
1. Sanctuary...................................................................$125.00
2. Chapel........................................................................$ 75.00
3. Family Life Center.....................................................$125.00
4. Fellowship Hall..........................................................$ 50.00
5. Ministry Activity Center……………………………$125.00
THE FEES FOR THE CHURCH STAFF MUSICIANS, COORDINATOR, MEDIA PERSONNEL, AND CUSTODIAN MUST BE PAID IN FULL AT LEAST ONE (1) WEEK IN ADVANCE OF THE WEDDING DATE TO THE FIRST BAPTIST CHURCH OF WAYNESVILLE.
All Fees will be reviewed annually by the Staff and Finance Committee.
MEDIA PERSONNEL
Audio (Sound system) support will be provided for Weddings and specified private functions in the following areas:
1. Main Sanctuary
2. Chapel
3. Family Life Center
4. Ministry Activity Center
5. Fellowship Hall
Audio Video and Multimedia support can be provided in other areas of the church on a prearranged basis. Changes may apply as below.
Basic Services are as follows:
Audio MEMBER NON MEMBER TIME ALOTTED
Wedding & Rehearsal $150.00 $200.00 3 hours
Video - Fees in addition to audio cost
Wedding or Event Only $100.00 $125.00 Basic video, one copy on DVD
The cost of audio support is based on the number of setups and total time involved.
Additional charges may be incurred based on special equipment, lighting or technical requirements.
Video is basic format, viewed from rear of building only. No editing or reformatting is included.
Total charges for Audio and Video support will be paid to First Baptist Church Waynesville.
All Sound equipment and the Sound Booths are setup and operated ONLY by approved Audio/Video Technical Staff of Waynesville First Baptist Church. Sound booth and control room access is limited to approved technical staff only, no exceptions.
REGULATIONS:
A. DECORATIONS
1. No decorations will be attached to the building or furniture with tape, staples, nails, etc.
2. No floral arrangements or decorations are to be placed on the piano or organ at any time.
3. Plastic covers must be placed under all candelabras, and all candles must be of the non-drip variety.
4. Candelabras, flower stands, and decorations must be promptly removed following the ceremony and reception.
5. When the facilities are used on Saturday, all decorations must be removed immediately so that the facilities will be ready for Sunday services.
6. The decorator is responsible for providing all decorating supplies needed. Please DO NOT expect the church to provide any decorating supplies.
7. Birdseed must be used in place of rice or confetti and is to be thrown only outside the building and its entrance. Bubbles are to be used only outside the building and its entrance.
B. CEREMONY AND RECEPTION
Prior to commitment of facilities, all facets of all weddings and/or receptions to be held at First Baptist Church facilities are to be discussed with and approved by the minister in charge.
C. REHEARSAL
1. The wedding coordinator is to work cooperatively with the pastor of the church in directing the wedding rehearsal. The minister has ultimate responsibility for the rehearsal.
D. PHOTOGRAPHY
1. Pictures with prevailing light may be made only from the balcony during the ceremony. After the wedding party has reached the altar, no flash pictures will be made. Audio and videotaping is permitted as long as no distractions occur and prevailing light is used for video. The location of photographer and videographer must be approved by the minister and Audio-Visual personnel.
E. USE OF FACILITIES
1. Air conditioning or heating will be turned on only at a reasonable time before any scheduled event.
2. Church furnishings not attached to the building may be moved, but arrangements must be made to replace them promptly after the ceremony. Under no circumstances will the organ, piano, choir rail, or pews be moved.
3. A special request must be made in advance for use of punch bowl, dessert dishes,
hurricane lamps, etc. First Baptist Church provides no candles. Everything must be returned to its original state and properly replaced where it belongs. Appropriate remuneration for any broken or damaged items must be made.
4. When the Family Life Center and kitchen are used for a reception, it is the responsibility of the party making the reservation to make certain that the facilities are cleaned and the lights are turned off.
5. If the services of the Sound Room are desired, arrangements shall be made with the chairman of the Audio-Visual Committee. No one (WITHOUT EXCEPTION) will be allowed in the Sound Room.
6. Use of tobacco products are not allowed within the building. (This includes the restrooms).
7. NO ALCOHOLIC BEVERAGES are allowed on the church premises, nor will intoxicated persons among the wedding party be permitted to participate in the rehearsal, wedding, or reception. The church Wedding Coordinator may request any intoxicated person to leave a rehearsal or wedding ceremony.
8. Food and beverages will be confined to the Family Life Center, Old Fellowship Hall, and Ministry Activity Center.
9. No dancing will be allowed at receptions held at FBC, including father-daughter dances.
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